Medical Transcription Service Company

Medical transcription services are provided by a medical transcription company and involve the transcription of dictations recorded in the voice of a medical practitioner. Accurate transcripts of these dictations are necessary because the future care provided to the patient depends on the information provided in these documents. Accurate documentation is also important from the point of view of appropriate claim reimbursement.


Medical Transcription Services – Useful to Healthcare Service Providers

It is easier and faster for a medical practitioner to record the medical history of a patient by dictating the details rather than writing it by hand or typing it. This recorded audio clip is handed over to the medical transcriptionist to convert into text format. This service is indispensable to doctors, hospitals, medical care centers and other healthcare providers as the record made is used as reference for the review and continuation of treatment of a patient.

Apart from typing the document as per the audio clip received, it is the duty of the medical transcriptionist to correct spelling errors, diction errors etc. All reports prepared by them have to comply with the law and medico-legal concerns as well as the policies applicable to the healthcare entity.

With these services, doctors and the management staff of hospitals are relieved from the time-consuming work of transcription. When the medical transcription requirements are taken care of efficiently by an outside provider, healthcare entities can focus on care provision for their patients, which in turn enhances the reputation and growth of the hospital too.

Also, there is always a chance of the old staff resigning from the hospital. This would require training the new staff which is again resource-draining and time-consuming. Hence, it is a practical option to entrust transcription to a medical transcription company that will do its job irrespective of changes happening in your organization.

Should Medical Transcription be Outsourced?

Today more and more medical entities are opting for medical transcription outsourcing. Apart from the convenience offered, healthcare providers stand to benefit from the real professionalism and capability of the transcription staff. Usually, reputable outsourcing companies assign a dedicated team to each client to make sure that individual client requirements are met and the work is carried out to perfection. Accuracy and quality are ensured for the final transcripts. Such firms are HIPAA compliant and have excellent security measures to protect patient data. The best thing about associating with a reliable company is that they can meet any challenging turnaround time requirements. This means that you have the transcripts ready whenever you need them, so that your medical documentation stays up-to-date. Your patients have no cause to complain, and accurate documentation will also help you submit timely claims and get the proper reimbursement. Undoubtedly, medical transcription companies provide a great service to healthcare providers with personalized solutions catering to each client.

Picture a busy hematologist. He has to deal with the diagnosis, treatment, and prevention of blood diseases. Specialized in the study of blood, the blood-forming organs, and blood diseases, he would have to provide treatments relating to fields such as internal medicine, physiology, pathology, clinical laboratory work, pediatrics. Hematologists also specialize in oncology. It’s no wonder that all this leaves this healthcare specialist with little time for documentation which is an integral office procedure when it comes to continuity and quality of care and medical billing compliance. Many hematology practices are finding that outsourcing hematology transcription to a professional medical transcription company is the solution. Many benefits can be expected with the right choice of service provider:

• Benefits of Economies of Scale: In-house transcription can prove expensive for an individual medical practitioner. In addition to a professional team, the office would have to invest in the technology and software necessary to carry out transcription. Outsourcing to a professional medical transcription company would help hematologists to enjoy the benefits of economies of scale. Established service providers with a vast clientele would have all the specialized resources necessary to carry out the documentation procedures and can provide transcription solutions at affordable costs. A hematology practitioner can expect considerable cost savings by outsourcing to the right service provider. Established companies help their clients save up to 30 – 40 % on their operational costs.  
  

• Assured Accuracy: Only a professional hematology transcription service provider would be able to handle transcription efficiently. With an objective to provide quality based transcription services, a reputed medical transcription firm employs highly qualified and skilled transcriptionists who are well versed in the important terminology related to hematology such as for example, ‘eosinophil’, ‘erythrocyte’, ‘erythropoietin’, ‘hematopoiesis’, ‘myelogenous’, ‘thrombectomy’ and much more. They would also be aware of important hematology procedures such as hematologic malignancies, immune cytopenias, bone marrow transplantation, biological therapy, stem cell and many other hematology conditions. Getting these terms and procedures right is crucial to the applicability of the transcripts.  Only qualified and expereinced medical transcriptionists would be able to prepare accurate hematology documents in time to meet the hematologist’s requirements. With stringent QA processes, a professional company can ensure transcripts with accuracy rates as high as 99%.

• Document Flow Management System:  Individual hematology practitioners would benefit from the document management software that their service provider offers as part of the transcription process. This helps them in tracking and monitoring their files during the transcription process.  A reliable service provider would also offer feeds to EMR, helping hematology practices in the progress towards the mandatory electronic health record (EHR).

• Customized Turnaround Time : With the right hematology transcription outsourcing partner, a hematology practitioner can expect their transcribed documents to be delivered within the specified time limit.

• Free Trial: Reliable service providers would offer their potential clients a free trial to check out the accuracy and timeliness of their services.

Taking into account security considerations with regard to patient information, a professional transcription firm would abide by all HIPAA regulations.  In addition to a secure work environment to prevent unauthorized access to patient records, the company will have safe modes to protect the confidentiality of medical records and reports as they are transferred through the Internet from the medical office to the transcription company and back.

Outsourcing hematology transcription is therefore a feasible option if you do not have or cannot invest in in-house transcription. 

Tulsa, Oklahoma: With the increased demand for accurate and timely medical documentation, MTS Transcription Services (MTS) is offering result oriented, affordable psychiatry transcription services. The HIPAA compliant transcription services of this Oklahoma based outsourcing company are competitively priced, allowing psychiatry practices to save up to 30% to 40% on their operational costs.

With a comprehensive blend of web-based technology, digital dictation servers, EMR/EHR interfaces, VPN, and security measures, MTS provides reliable and uninterrupted medical transcription service to enhance the operational efficiency of psychiatric practices. HL-7 integration allows clients ease of access to their medical records.

Physicians can rely on this company’s excellent support service to discuss their formatting and turnaround time requirements. The flexible dictation options offered include toll free phone-in and digital recording. Files can be sent in as WMV, MPG, AVI, MOV, ASF, ASX, RM, SWF, DIC files, and extended audio formats such as WMA and MP3 using safe transfer modes.

The company’s qualified and experienced transcription team can handle documentation for all types of files such as psychiatric evaluations, consultation notes, x ray reports, medical reports, referral letters, discharge summaries, mental status evaluation reports, major depressive disorder reports and neurobehavioral assessment reports. All transcripts go through a stringent three-level quality check to ensure that the final output has an accuracy level as high as 99%.

 “Our psychiatry transcription services are professional, allowing you to spend more time on what you do best – taking care of your patients,” says the company’s solutions manager.

Right from dictation capture to final documentation, the company’s focus on quality and timeliness is clearly evident. MTS works as an extension of the client practice to streamline medical practice’s document management tasks, reduce overheads, and improve patient care, and overall revenue.

In addition to competitive pricing, MTS offers special rates as well as a digital recorder free of cost to practices with volume jobs. Electronic signature capability allows physicians improve productivity and reduce staffing hours spent on pulling and filing records. These psychiatry transcription services are also designed to seamlessly integrate with EHR (electronic health record) systems.

Opting for the free trial that MTS offers allows physicians can understand the extent to which the company can meet their needs so that a customized solution can be created.

A recent survey conducted by KLAS Research shows that despite adoption of new documentation technologies, most hospitals still outsource a part of their transcription, and plan to increase of continue the use of these services in the future.

MTS Transcription Services (MTS), an established outsourcing company in the U.S., has stood the test of time with its efficient transcription solutions for all kinds of for clinics, physicians practices and hospitals across the U.S. This company’s vast and expanding clientele are benefiting from its superior HIPAA-complaint medical transcription services which allow them to maintain accurate documentation for timely diagnostics and treatment.

It is the company’s advanced resource base and skills in project management that is attracting attention. All transcription is performed by trained and experienced medical transcriptionists. They can provide error-free transcripts in the required format for various medical records such as operative reports, progress notes, discharge summaries, narrative notes and much more. Stringent three-level quality checks ensure 99% accuracy in the final transcripts.

Each client’s documentation challenges are treated as unique, which is why the company’s management sees that a separate team is assigned to each transcription project. Clients can specify turnaround time – STAT to 24 hours and expect to get their documents delivered without any compromise on accuracy or on the deadline.

MTS can provide feeds to electronic medical records (EMR) or electronic health records (EHR). HIPAA compliance is ensured with various security measures to ensure the confidentiality of patient information.

“Our medical transcription solution seamlessly integrates with your current medical setting and ensures efficient workflow right from dictation capture, transcription, to document delivery,” says the company spokesperson.

Allowing MTS to handle their transcription challenges is providing its clients with more time for patient care. Moreover, these comprehensive solutions are specifically designed to help healthcare providers save at least 30 to 40% on their costs. MTS does not insist on a long-term yearly contract and provides prospective clients with a free trial to help them understand how it can meet their documentation needs.

With a decade of experience under its belt, this established medical transcription company provides customized transcription services for all medical specialties, such as Anesthesiology, Cardiology, Endocrinology, Geriatrics, Nephrology, Orthopedics, Pain Management, Pathology, Physical Therapy, Radiology, Urology, and more.

Tulsa, OK: Documenting patient information and integrating it to the electronic health record system is proving a big challenge for healthcare providers. MTS Transcription Services (MTS) is providing professional solutions to help them handle this burgeoning task.Utilizing skilled manpower and cutting-edge technology, this Oklahoma based company strives to provide affordable medical transcription services for small practices and clinics, physician groups, and large hospitals.

“At MTS, we blend quality specific transcribing skills with the latest technology applications to meet individual client requirements”,says the company’s Solutions Manager.

The HIPAA compliant company has the knowledge, expertise and technology to provide smooth and uninterrupted solutions from dictation capture to document distribution and storage.The ability to integrate with virtually any EMR/EHR helps MTS ensure comprehensive clinical documentation solutions as well as easy provider access to patient records.

Partnering with MTS can not only ensure safe and prompt medical transcription for a wide variety of files, but also minimize the time that physician offices spend on filing and pulling records.Facilities such as electronic signature, secure 256 bit AES encryption, FTP, and EMR and HL7 interface ensure this.An important added benefit of the partnership with MTS is that the physicians get special rates on volume transcription.

With a team of professionally trained medical transcriptionists, in-house proofreaders and an expert quality control team, MTS helps providers manage a wide variety of records and documents such as history and physical notes, follow-up notes, surgical notes, consultation reports, referrals and more.

With a decade of experience in the field, this medical transcription company offers dependable documentation solutions for all major specialties including orthopedics, gastroenterology, radiology, cardiology and more.

One of the main benefits of partnering with MTS is that clients are not bound by any long-term yearly contract.Customized turnaround time, cost savings of 30-40%, and its free trial service make MTS Transcription Services a name to reckon with in this highly competitive arena.

An experienced medical transcription company based in Tulsa, Oklahoma, MTS Transcription Services has carved a niche for itself in this highly competitive field.The company has announced reduced rates on its efficient dermatology transcription services.This is expected to help dermatology clinics and practitioners manage their heavy workload cost-effectively and focus better on their core activities.Clients can expect to save up to 30 – 50 percent on their costs by partnering with MOS.

As an established transcription service provider, MTS has a vast national and global clientele and handles dictation for several healthcare facilities and specialties.The company utilizes advanced technology, has a skilled workforce, and ensures streamlined HIPAA-compliant workflow systems and processes.These advantages offer economies of scale, allowing MTS to provide accurate, secure and timely documentation solutions at reduced rates.

Dermatology transcription services are provided for all types of reports such as patient assessment notes, admission notes, history and physical notes, consultation notes, and more.The company’s professional team can transcribe dictation relating to various sub-specialties such as dermatopathology, Mohs surgery, teledermatology, cosmetic dermatology, immuno dermatology and pediatric dermatology.The three-tiered quality control process ensures transcript accuracy levels as high as 99 percent.MTS can provide EMR integrated transcription solutions, helping dermatology practices in their efforts to digitize their medical record systems.

This affordable medical transcription service comes with various options.Dermatologists can choose to dictate via a toll-free telephone number or provide their dictation as digital recordings.Options for file transfer include upload to a secure FTP server as well as encrypted browser-based transfer.

The company pricing policy is fair and flexible in that rates are based on factors such as volume, type and quality of dictation, turnaround time, specialty requirements, and Document Management Flow system requirements. Volume rates are available.Clients signing up for medical transcription of above 5000 lines a month and a period of more than 6 months get a brand new digital recorder free of cost.

At a time of uncertain and declining payments, these reduced rates on dermatology transcription services will prove great boon for medical practices.Potential clients can go in for free no-obligation trial service before signing up.Clients do not have to sign a long-term yearly contract to benefit from these quality medical transcription services.

As physicians have a busy agenda, they may not have adequate time to invest for non-core activities. However, as timely and accurate medical documentation is essential, most healthcare facilities are outsourcing this task to a reliable medical transcription company. The demand for medical transcription services has increased tremendously in recent times as healthcare providers realize the advantages of outsourcing their documentation tasks.

Comprehensive Documentation Support

Medical transcription firms can transcribe a wide range of medical reports such as patient history, examination reports, progress notes, discharge summaries, laboratory reports, referral letters and more, making the task of maintaining records easier. The transcribers listen to these audio files containing the healthcare provider’s dictation and then convert them into the format that the client requires.

An experienced transcription company offer transcription services for all major specialties as Anesthesiology,   Cardiology, Chiropractic ,Dentistry ,Dermatology, Gastroenterology ,Geriatrics , Hematology , Internal Medicine , Neurology and more.

Benefits of Outsourcing Medical Transcription

By outsourcing their transcription to a reliable service provider, healthcare professionals can gain many comprehensive benefits:

• Convenient dictation modes: The proofreaders, editors, trancriptionists will ensure you to transcribe dictated reports with dictation methods of toll free number and digital dictation machine to provide error-free transcripts and deliver on time.
• Accurate documentation: Accuracy in documentation is crucial to proper patient treatment and care. A professional transcription company has expert medical trancriptionists on the job which ensures accuracy levels of up to 99 percent.
•  Quality check: A reliable service provider will deliver the transcripts to the clients only after performing multi-level quality assurance tests to assure the highest levels of accuracy.
•  Security: A reliable firm is one that provides services that are secure and confidential in accordance with HIPAA norms. It is important for the service providers to have measures to protect patient data such as transfer of files via a secure FTP server or 256-bit AES encryption for all transferred files.
• Customized turnaround time: A competent transcription service provider offer turnaround time options that include 24 hour TAT and STAT.
• More time for core-issues: An experienced service provider helps healthcare providers save time to focus on patient care without any interruption.
• Cost savings: Reliable providers offer affordable transcription solutions which ensure their clients cost savings of up to 30-40 percent.

A competent medical transcription outsourcing company will provide personalized and secured access to medical documents with real time services. Also, outsourcing these services is an ideal option compared to setting up an in-house infrastructure for transcription. All your needs for medical transcription services can be met easily and affordably by choosing the right firm.

Medical transcription companies help reduce the documentation workload of healthcare providers. Professional medical transcriptionists are trained to handle the transcription of the various types of reports generated in a healthcare facility. They produce accurate transcripts of history and physical reports, clinic notes, ER reports, consultation reports, procedures, follow-up notes, and health reports. Their timely and efficient assistance helps physicians save time and money and there is little wonder that medical transcriptionists play a significant role in the current healthcare arena.

Medical Transcription – the Process

Physicians can record their dictation on digital recorders for upload on secure FTP sites or transfer via encrypted browsers. They can also use a toll-free telephone number for dictation. Medical transcriptionists have to download these files, listen to the dictated recordings and transcribe them into precise and well-formatted medical reports.

The transcribed reports are checked by the transcriptionist to ensure quality. A professional medical transcription company would have a stringent quality control process where the transcripts are checked at three levels before delivery to the client. A reliable service provider can offer accuracy levels as high as 99% in the final transcript.

Medical Transcriptionists in Professional Medical Transcription Outsourcing Companies

A professional medical transcription company would have a trained and qualified workforce. These skilled medical transcriptionists would have specific skills which allow them to offer quality output.

• Transcription involves multi-tasking as the transcriptionist has to listen to the physician’s dictation and type simultaneously. Hence the ability to multi-task is an important skill for a medical transcriptionist. Good listening skills are a must. They use a headset to listen to the dictation and foot pedals to pause the recordings whenever clarification is needed. Using word processing software and electronic medical dictionaries to edit grammar and medical terms, they produce accurate reports.

• To produce error-free transcripts, the medical transcriptionist must have an in-depth knowledge of medical terminology in various specialties including Cardiology, Physical Therapy, Gastroenterology, and more. They must also be familiar with laboratory and diagnostic tests, anatomy and physiology, pharmacology, and more. This knowledge enables them to produce accurate transcripts from physician dictation.

• A medical transcriptionist should be well-versed in English language especially in grammar, punctuation and other usages. They must also be able to understand different accents.

• Medical transcription work is computerized, right from the downloading of dictated data, creation of reports, uploading of completed files to using the internet for looking up difficult terms, and more. So the medical transcriptionist has to be computer and internet savvy to succeed. Medical transcriptionists should have excellent typing skills to produce error-free reports within the specified turnaround time. 

Finally, it is of utmost importance that the medical transcriptionist is well-versed in the security guidelines pertaining to patient information. They should strictly adhere to these guidelines when handle all the work they are entrusted with. HIPAA compliant medical transcription services will ensure this.   

 

As the need for medical transcription is increasing, there are lots of companies in the U.S. engaged in the business of medical transcription. Ensuring the confidentiality and security of patient information is of utmost importance while outsourcing. The HIPAA (Health Insurance Portability and Accountability Act) was passed by the U.S. Congress in 1996 to protect patient identities and their health information. However, it cannot be said that all medical transcription companies in US are HIPAA- compliant. So healthcare facilities and physician practices need to be wary of such companies and outsource their transcription to only a reliable and experienced HIPAA-compliant service provider. HIPAA medical transcription helps healthcare professionals to safeguard all patient health records and information in accordance with law and avoid the legal issues and litigation associated with disclosure.

Steps Taken to Ensure HIPAA Compliance

A professional medical transcription company would have several measures in place to protect the confidentiality of the patient health information (PHI) that it handles and ensure compliance with HIPAA norms. These measures include the following:  

• All staff in the transcription firm are trained and monitored on adherence to HIPAA rules to prevent possibility of violation

• Safe file transfer is ensured between client and service provider with measures such as File Transfer Protocol (FTP), browser-based secure 256 bit AES encryption and secure uploading and downloading

• Regular software updates and use of quality antivirus software

• Firewall-protected networks and password protected computers

• No home-based medical transcription

• Once the transcription is over, hard copies of documents containing sensitive patient information are shredded on site.

• Measures are taken to see that no information leaves the transcription department

• Continuing technical evaluation of safety measures and requirements

Benefits of HIPAA Compliant Medical Transcription Outsourcing

• Assures security in medical information outflow: Outsourcing to a HIPAA-compliant firm in the U.S. assures that healthcare entities do not have to worry about the insecure outflow of patient information to a third party. These transcription firms ensure that no data will be accessed or misused by an unauthorized person.

• Protects from safeguard issues: Strict compliance with HIPAA guidelines helps healthcare organizations and physicians protect their reputation and safeguard against issues such as loss of credibility and litigation.

• Minimizes chances of data manipulation: A reliable HIPAA-compliant rules reduces the odds of data manipulation and the misuse of crucial medical reports.

Find a HIPAA Complaint US Medical Transcription Company

It is important to contract with a reliable HIPAA medical transcription firm in US. Browse the web, list HIPAA-complaint medical transcription companies, and choose one that can provide accurate documentation in customized turnaround time. A professional firm can provide medical transcription services for the documentation of patient history and physical examination reports, consultation notes, procedure notes, progress notes, operative notes, laboratory and scan reports, and discharge summaries for all specialties

Nowadays, most medical entities and healthcare organizations depend on medical transcription services. Medical transcription has become a requisite for facilities that are struggling with patient care and back office work. Outsourcing the work helps them to focus better on patient care and other important tasks. The increase in demand for medical transcription services has led to a significant growth in the number of service providers. So when choosing a medical transcription company, it’s important to go by some tips.

Factors to consider in choosing a medical transcription company

If you are looking to outsource medical transcription tasks, consider the following points to choose the right company.

• Experience: One of the important factors to consider is the experience of the firm. A company with several years of experience and a satisfied clientele is the best choice.

• Quality of service: Even a single mistake in medical transcript can cost a life. So accuracy is a very important factor in medical documentation. Reliable firms have highly skilled medical transcriptionists who are well versed in medical terminology and different accents to provide accurate transcripts for various medical specialties. Stringent quality checks also help to ensure 99 percent accuracy in transcribed documents. They would also use advanced technology and software to ensure quality transcripts.

• Confidentiality of records: Another major thing to worry is whether the medical records are kept in highly confidential and secure manner. Medical documents and records are of sensitive nature and meant for viewing only by the patient and the doctor. Disclosing these records to a third party may lead to misuse of these records. So it is necessary to partner with a service provider that adheres to HIPAA guidelines. That is the best way to make sure your files are handled in a secure and confidential manner.

• Cost-effective: Another factor you have to be concerned about is pricing. Outsourcing must save you money. Reliable service providers offer services that can help you to save 30 to 40 percent on your costs.

• Minimum turnaround time: Timely and accurate documentation is necessary for efficient treatment and prompt reimbursement. A competent medical transcription company can provide services in minimum or custom turnaround time.

Some of the important benefits gained by partnering with a reliable service provider are:

• 99 percent accuracy
• Confidentiality of medical records
• Flexible dictation methods - digital dictation and toll-free numbers
• Document management flow system
• Secure web-based file transfer
• Customized EMR solutions

Having all these points in mind can help you choose the right medical transcription company.